Document Controller

Job Description

Job Overview

Al Futtaim Group is seeking an Emirati Talent for the position of Document Controller at AlFuttaim Contracting in the UAE. The Document Controller is responsible for efficiently managing all document movements within the organization, whether electronic or physical. The role requires strict adherence to established procedures and standards to ensure accurate numbering, formatting, issuance, review, dispatch, recording, and archiving of all project documentation. The position also involves maintaining organized document control systems, supervising junior staff, liaising with external stakeholders such as designers and suppliers, and ensuring compliance with safety, quality, and environmental standards.

Key Responsibilities

• Manage the movement of all incoming and outgoing documents, both electronic and hard copy, in accordance with established procedures and standards.
• Administer and maintain the document control system efficiently for all incoming and outgoing project information.
• Collate, monitor, and distribute project information on a regular basis.
• Maintain accurate and up-to-date document records to guarantee immediate availability to the team.
• Issue and distribute controlled copies of information in alignment with the Design Management Plan.
• Verify information on engineering drawings for compliance with agreed statuses, formats, and standards.
• Liaise with designers, consultants, and specialist suppliers to resolve queries regarding information issues.
• Troubleshoot technical issues related to the drawing management system and associated peripherals.
• Provide guidance and advice regarding issuance procedures and system access methods.
• Periodically review and update documentation procedures and secure proper authorizations from relevant personnel.
• Supervise, mentor, and coordinate the daily tasks of junior document control staff.
• Conduct training sessions for project participants, designers, and specialist suppliers on utilizing the drawing management system.
• Recommend improvements to departmental workflows to fulfill operational, procedural, and legislative requirements.
• Ensure strict compliance with health, safety, quality, and environmental procedures across operations.
• Contribute to identifying continuous improvement opportunities in processes and work practices.
• Coordinate with the Design Manager to report on project design performance.
• Carry out any additional reasonable tasks assigned by the Line Manager.

Job Requirements and Qualifications

• UAE National (Emirati Talent initiative).
• Demonstrated understanding of document control systems, filing methodologies, and archiving standards.
• Familiarity with drawing management systems and technical design documentation.
• Strong communication, coordination, and team supervisory skills.
• Commitment to workplace safety, quality assurance, and environmental compliance standards.

Job Details

• Company: Al Futtaim Group
• Location: UAE
• Employment Type: Full Time
• Nationality: UAE National (Emirati)
• Date Posted: 25 December 2026
• Application Deadline: Application closes in 6 days